Friends of the Old Bega Hospital Newsletter 27 October 2018

(1) The Raise the Roof Spring Fair is on tomorrow (Sunday 28th) 10am to 2pm

See you there!

(2) Notice of Annual General Meeting

The 2018 Annual General Meeting of the Friends of the Old Bega Hospital Inc will be held at 2pm on Sunday 11 November 2018 in the Nurses Quarters at the Old Bega Hospital, 3 Corkhill Place, Bega, NSW.

Agenda

1. Opening of meeting

2. To confirm the minutes of previous general meeting, the 2017 AGM held on 15 October 2017.

3. To receive from the committee reports on the activities of the association during the last preceding financial year

4. To receive and consider the financial statement and report

5. To elect office-bearers of the association and ordinary committee members

6. General business.

Explanatory notes

1. Article 29 of the constitution requires 5 financial members to be present to constitute a quorum. The constitution is available on the Friends website, www.obh.org.au. New or non-financial members should contact the Secretary (friends@obh.org.au) to pay the annual dues ($10) before the meeting.

2. For agenda item 2, the minutes of the 2017 AGM are at Attachment 1 below.

3. For agenda item 3, the president's report is at Attachment 2 below.

4. For agenda item 4, the financial statements are at Attachment 3 below.

5. The office bearers of the association are set out in article 16 of the constitution. To be elected are president, vice president, secretary, treasurer, and 3 ordinary committee members. Article 17 of the constitution sets out the processes for nomination and election. The only requirements for nominations are that they must be made in writing, be signed by 2 members of the association and be accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination); and that nominations should be sent to the Secretary 7 days before the meeting. There is no specific nomination form. If following consideration of nominations received in advance there are unfilled positions then further nominations will be accepted at the meeting.

People with no committee experience are encouraged to nominate if they would like to learn about committee processes. Being a committee member involves legal responsibilities, so informal arrangements may need to be made for people under 18. Contact us (friends@obh.org.au in the first instance) if you would like to discuss a nomination or the nomination process.

Attachment 1

Minutes of the 2017 Annual General Meeting of Friends of the Old Bega Hospital Inc on Sunday, October 15, 2017, at the Old Bega Hospital cottage.

Apologies:  Ray Dawson, Michael Kavanagh.

Present:  Val Little, Pat Jones, Richard Bomford, Jay Ellard, Claire Lupton, Rebecca Lupton, John  Reynolds. 

Minutes:  Moved:  Pat Jones,   seconded. Jay Ellard.

President's Report:  As attached. Richard Bomford moved acceptance of his report with John Reynolds seconding. Carried.

Treasurer's report:  Attached.

Membership account: 10,510.84. Public investment account: $33,561.49. Public account: $378.92.

Moved John Reynolds, seconded: Jay Ellard: That the sum of $45 be paid to the NSW Department of Fair Trading for the lodgement of an annual summary of financial affairs. Carried.

Election of officers and committee:

President   Richard Bomford.

Vice President   Jay Ellard.

Secretary   Claire Lupton.

Treasurer   John  Reynolds.

Committee members:  Pat Jones, Ray Dawson and Michael Kavanagh.

Fundraising committee members: Pat Jones, Val Little, Claire Lupton, Rebecca Lupton and John Reynolds.

Attachment 2

Friends of the Old Bega Hospital

Annual Report, 1 July 2017 - 30 June 2018

The main activities of the Friends during the year were public awareness and fundraising. The two often go together. The Friends continued to provide active support for the Old Bega Hospital Reserve Trust, the community volunteer based group that manages the Old Bega Hospital for Crown Lands.

Trivia Night

First event for the financial year was the annual Trivia Night, held at the Tarraganda Country Club on Saturday 29 July 2017. Andrew Ogilvie was the master of ceremonies, and Rhonda Jones the power behind the scenes, with lots of help from Val Little and a team of others. Many cakes were baked and auctioned, and total takings for the night were $1,705.20 (including sales of raffle tickets) from the close to 100 people who took part.

This is an excellent event, and preparations for the 2018 night were well under way at the end of the financial year. Many thanks to all involved.

Raise the Roof Spring Fair

Second event of the year was the annual Raise the Roof Spring Fair, held at the Old Bega Hospital on Sunday, 29 October 2017. Activities included the dog high jump, weaving and dying demonstrations, sales and advice from the Potters, music, chocolate wheel (with donations from many, many Bega businesses and others), raffle, historical display and information, book and CD sales, EdgeFM open day, demonstration of leadlight glass work, cakes, sandwiches and tea, and a garage sale by the Men's Shed.

Gross takings on the day were $2,922.10, cash expenses were $1,928.74 (plus many donations). Sponsors were Bega Valley Shire Council, Bega Cheese, and R D Miller, who between them donated $4,650.

The Spring Fair is a lot of work, done well and with enthusiasm. Many thanks to all involved, particularly the Fund Raising Committee, and to everyone who came along to support the Old Bega Hospital on the day.

Raffle

The Friends of the Old Bega Hospital travel raffle is also becoming an annual event: the prize seems to be attractive. Many thanks to John Reynolds, the Friends' treasurer, who does most of the organising work, and to the small team that does the great bulk of the selling, mainly from a stall on the streets of Bega. The prize this year was again $5,000 worth of travel from Flight Centre, who make a small donation. The raffle made a profit of $2,260 for the Friends. The winner was Alice Glimour of Bega. A review of the process suggested that it was a lot of work for money, and that it might be worth considering reducing the prize to $3,000 worth of travel, while maintaining the ticket prices. Money is not the only objective: selling the tickets allows us to talk to a lot of people and keeps them up to date and engaged with the Old Bega Hospital.

Newsletters

Newsletters were sent out on 23 July, 21 September, 11 October, and 17 December. MailChimp is now the primary means of newsletter distribution, but direct emails are still used for members who have provided an email address but have not subscribed through Mail Chimp. In total, the newsletter goes to about 70 addressees.

Website

The website, www.obh.org.au, was maintained through the year. The cost is minimal and covered by in kind donations.

Committee

The committee met on the second Tuesday of most months, with one or two breaks when members couldn't make it and there was little pressing business. Much business to do with organising events was conducted by the Fund Raising Committee, via meetings and email.

Membership

Membership at the end of the year was about 50 financial members.

Finances

The Friends are in a sound position financially. The treasurer's report has the details.

Reserve Trust

The Reserve Trust is the day to day manager of the Old Bega Hospital for NSW Crown Lands, the owners. The main activity of the Reserve Trust during the financial year was engaging and working with Sibling Architecture to produce concept plans and detailed design for repair of the Old Bega Hospital main building. That work was funded by a $100,000 Heritage Activation grant from the NSW government Office of Environment and Heritage. The concept work was mostly completed by the end of the financial year, and efforts turned to engaging consultants to provide the documentation necessary for lodgement of an application for development approval. The documentation has also served as the basis for the Reserve Trust to apply for a $2.9m grant from the NSW Regional Cultural Fund for a 'bare bones' restoration of the main building as the heart of a revived regional community cultural centre on the site. The Regional Cultural Fund is part of the NSW government's spending related to its receipt of 'poles and wires' money from partial privatisation of its electricity assets. It is probably the best chance in many years to get funding for the project. The Friends provided active support for the Trust, including convening a public meeting to support the funding application and printing postcards of support to be sent to Andrew Constance, Member for Bega. A decision on the grant application is expected in December.

Many thanks to everyone who has supported the Friends, directly and indirectly, over the course of the year.

Richard Bomford

President

26 October 2018

Attachment 3

Friends of the Old Bega Hospital Inc Financial Statements 30 June 2018

Operating Statement at 30 June 2018

Income

30-June-2018

30-June-2017

30-June-2016

Donations

80.00

370.00

-

Interest

751.98

401.19

862.31

Memberships

480.00

840.00

375.00

Raffle

7,838.85

7,411.45

-

Sponsorships

4,650.00

5,700.00

5,500.00

Spring Fair

2,561.70

2,922.80

4,836.15

Fair Float

850.00

-

-

Trivia Night

1,465.20

1,221.00

-

Total Income

18,677.73

18,866.44

11,573.46

 

 

 

 

Expenses

30-June-2018

30-June-2017

30-June-2016

AGM Advert

-

37.53

-

Bank Fees

-

-

0.25

Bega Show Art Prizes

100.00

-

-

Edge FM BBQ Help

-

104.42

-

Fair Trading lodgement fees

45.00

44.00

54.00

Insurance

500.00

535.00

-

Pamphlet design & printing

-

-

485.00

Pamphlet printing

-

660.00

752.40

Raffle Prize & costs

5,478.65

5,220.00

-

Repairs & maintenance

178.20

-

-

Reserve Trust site & room hire

-

130.00

-

Spring Fair Costs

2,085.74

4,010.00

5,808.52

Trivia Costs

-

53.85

-

Spring fair float

850.00

-

1,000.00

Stationery

60.60

-

-

Total Expenses

9,137.59

10,620.98

8,434.59

 

 

 

 

Net result of Operations for the year

9,540.14

8,245.46

3,138.87

Balance Sheet at 30 June 2018

 

30-June-2018

30-June-2017

30-June-2016

Current Assets

 

 

 

Everyday Membership A/c 200669857

9,300.30

10,510.84

2,665.97

Public Investment A/c 200699946

44,312.13

33,561.49

32,807.35

Public A/c 200669859

378.96

378.92

378.86

Total Current Assets

53,991.39

44,451.25

35,852.18

Current Liabilities

-

-

-

Net Current Assets

53,991.39

44,451.25

35,852.18

Non current Assets

-

-

-

Non Current Liabilities

-

-

-

Net Non Current Assets

-

-

-

Total Assets

53,991.39

44,451.25

35,852.18